Constitution

THE CONSTITUTION OF WINCHCOMBE PROBUS CLUB

PURPOSE:   To provide regular meetings for retired professional and business men, particularly those who would appreciate and value in their retirement increased social contact and the opportunity for meeting others in similar circumstances.

1. THE CLUB will be governed by its Constitution which may be amended at a General Meeting of members. Notice of such a meeting together with the proposed amendment shall be given at two consecutive fortnightly meetings of the club.

2. THE NAME of the club shall be The Probus Club of Winchcombe

3. MEMBERSHIP shall be open to all professional and business men who have retired from full-time employment.  An applicant for membership shall first be introduced as a guest by an existing member and his application shall then be submitted to the committee for consideration.

4. OFFICERS, MANAGEMENT AND COMMITTEE: There shall be a Chairman, Vice-Chairman, Secretary, Treasurer, Programme Secretary, Events Secretary and Welfare Officer, together with up to four Stewards, who shall manage the affairs of the club as a committee.  The Chairman shall automatically retire from office on completion of one year in the chair.  Three members of the committee shall constitute a quorum at any meeting of which all members of the committee have been advised.  The committee shall have the power to co-opt or fill any vacancy or to appoint one or more sub-committees.

5. ORDINARY MEETINGS shall normally be held on alternate Fridays between 10:00 am and 12 noon.  This may be varied by announcement at the previous meeting without recourse to a General Meeting.

6. THE ANNUAL GENERAL MEETING shall be held on the last meeting in January each year at such a time and place as may be determined by the committee.  At least four weeks’ notice of this meeting shall be given by announcement at the fortnightly meetings of the club.  Nominations for Vice-Chairman and committee members must be displayed before the end of December.  Ten members of the club shall constitute a quorum.

7. A SPECIAL GENERAL MEETING shall be called by the secretary at the request in writing from at least five members or by the committee.  Ten members of the club shall constitute a quorum.

8. VOTING at all meetings shall be by a show of hands or by ballot if so determined by the Chairman.  In the event of an equal division of votes the Chairman shall have a second or casting vote.

9. THE ANNUAL SUBSCRIPTION shall be recommended by the committee and ratified by the members at the Annual General Meeting and become due at that time.

10. ACCOUNTS: A Receipts and Payments Account shall be prepared for each period not exceeding twelve months between each Annual General Meeting  an presented for approval at the Annual General Meeting after audit by a member appointed at the preceding Annual General Meeting.

11. BANKING:  An account or accounts shall be maintained at a local branch of a bank or building society as the committee may from time to time decide.  Any two of the Treasurer, Secretary and a nominated member may sign cheques or withdrawal forms on behalf of the club.

12. THE CLUB shall be non-political and non-sectarian.

13. CHARITIES AND CORPORATE OPINIONS:  Whilst discussions on the merits of charitable objectives and on subjects of general public interest may form part of the activities of the club, the club will refrain from collective action, collective contribution or the expression of corporate opinion on these matters.  However, a small donation may be made to a charitable or similar organisation in exchange for services rendered.

14. GUESTS may be introduced by members provided the same guest is no introduced more than three times in any one year.  

15. HONORARY MEMBERS: The committee may propose any person for honorary membership.  The proposition shall be submitted to a General Meeting at which only members are present.

16. DISSOLUTION: Upon dissolution of the Club, the surplus assets remaining after satisfaction of all debts and liabilities shall be given to charities or other organisations as determined by the members of the Club at an Extraordinary General Meeting.

Revised 22 January 2010

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