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A trip to explore Owlpen Manor has been arranged for 18th October as shown here.

Mike is organising a treasure hunt which will take place on 18th July.  The plan is to meet between 6pm and 6.30pm at a location yet to be announced.  This will be followed by food (that will be the only cost to participators) at 8pm.  In order for drivers to fill a car and enable others to see the capacity available, provision has been made for this on the sign up list which can be found here 

Mike has now fixed the date for the visit to the National Space Centre which will be 29th June.  Please sign up here if interested.

A visit is planned to Sezincote which will involve a guided tour followed by afternoon tea. Sign up here.

Click here

Full details can be found here

MINUTES of a committee meeting held at Abbey Fields Community Centre on Monday 17th October 2022

PRESENT: Colin Massey (Chairman), Stewart Aylward, Rex Butler, Michael Dufton, Mike Hill, Michael Leek, Tony Mason (Secretary), Richard Sharp, John Williams.

APOLOGIES: Paul Balmer, John Gerrard

MINUTES OF LAST MEETING: Held on 27th June 2022 were approved and signed.

MATTERS ARISING: Item 2 Management of Club website sub committee report.  Dealt with under Officers reports – Webmaster/Communications Officer

1. OFFICER’S REPORTS

CHAIRMAN Colin said that we had now been meeting at AFCC for a year and the venue worked well with Covid guidelines observed.  The Annual Lunch is on the agenda.  Colin has contacted two members who have not attended meetings either in person or online.  He found this a useful exercise and will continue to contact such members.

VICE CHAIRMAN Nothing to report.

TREASURER Michael presented accounts to date and noted that the average speaker cost is running at £59 and that hire of AFCC has just doubled to £30 per meeting.  A small surplus accrued from recent trips.  The projection to the end of year is a small surplus but for 2023 the projection is a shortfall.  The committee discussed the level of subscription for 2023 and decided to keep it at £35 but to make members aware that the main costs (speaker fees and room hire) are uncertain and the subscription may need to rise in 2024.  An increase in the number of subscribing members would help mitigate this.

PROGRAMME SECRETARY Richard is urgently seeking a speaker for the next meeting.  Costs are an issue, particularly when travelling a longish distance in view of fuel prices.  The speaker at the last meeting requested a donation to a charity or charities of our choice.  The Winchcombe Museum and the Children’s Society were nominated.

EVENTS SECRETARY Mike said the Swindon Steam Museum trip was good but their admin was awful.  The next event is skittles and pizza at the Winchcombe Working Mens Club on 17th November at 6.00pm.  A sign-up list is on the website.  Proposed events for 2023 are: February Indian Restaurant; April day out Gloucestershire waterways; trip to National Space Museum in Leicester (2 hours away by car); trip to Lord Leicester Hospital in Warwick.

EQUIPMENT STEWARD Nothing to report.

MEETING STEWARD No report.

ROOM STEWARD John had sent a report which was read by Colin.  

“The rota arrangements for each meeting are working well and as a result, the workload is now evenly spread amongst the eight members selected and myself. 

Rex Butler generally deals with the Audio Visual set up but either Paul Clark or myself can assist as and when needed. 

Recent problems with the lapel microphone have been sorted. 

A problem I have noted is that at times the projector has not been turned off after the meeting and the security drop down bolts in the cupboard have not been properly activated.”   (John will be asking all users of the AV equipment to ensure this is done to reduce wear on the projector fan and the cupboard is secure.)

WELFARE OFFICER John continues to send the usual cards etc and is in touch with various members including John Hayter and Arthur Ruddock.  Nice to see Tim Morgan and Keith Vibart-Baldwin back at meetings.

WALK’S CO-ORDINATOR The midweek break in Crickhowell went well, despite a bit of Welsh rain, after frantic phone calls beforehand.  Next walk is 9th November round the Slaughters.

SECRETARY Nothing to report.

WEBMASTER / COMMUNICATIONS OFFICER The sub committee meeting was Stewart and Andrew as both Michaels couldn’t make it.  They looked at the structure of the website and thought it was fine as it was although there were some security issues which have now been fixed.  The ability to put posts on the website will be restricted to Webmaster, Programme Secretary, and Secretary.

The Home Page is up to date – a question was asked if there was enough information on it.

The number of entries on the Notices page will be restricted.

Stewart noted that the number of visits to the website had fallen from 42 in June to 29 in October.

The licence with Siteground (to host the website) has been renewed but this will be kept under review as it seems expensive. Webmaster to undertake detailed review before the next renewal is due next summer.

There was a discussion about the club having a Facebook page.  Also discussed was whether we should continue to send general emails to members as blind copies. It was considered prudent to continue the use of blind copy emails as there is always a chance that an email could be forwarded outside of Probus and if email addresses were visible, there is a chance that the email address could become available externally. Stewart will set up a group email for this.

2. RECRUITING ‘YOUNGER’ MEMBERS This item was held over from the previous committee meeting.  Noted that the average of members has risen slightly and there is a need to recruit younger members to help ensure the future of the club.  Colin will draft a letter to members and a poster for display in the town.  Michael D to speak to Gill Cocks.

3. CLUB INSURANCE POLICY RENEWAL Agreed to renew – premium same as last year.

4. ANNUAL LUNCH 2023 Dumbleton Hall has been booked for 13th January 2023.  Colin is aiming to keep the cost per head the same as last year at £38 per head for 3 courses.  This is based on 50 attendees.

5. OFFICERS FOR 2023 Paul Balmer is standing down but all other committee members are willing to stand for re-election. Stewart proposed that the post of welcoming steward should be extended to including responsibility for promoting membership. Thus the role of the welcoming steward should be merged into that of membership secretary and that from 2023, this post will replace that of welcoming steward. Stewart was asked to update these roles on the website.

6. CORRESPONDENCE An email had been received from the partner of a member to which a response had been sent by the secretary.  The exchange was discussed and the matter considered closed.

7. HONORARY MEMBERSHIP CANDIDATES 4 members will be proposed at the AGM – Richard Dowler, John Williams, Patrick House, and John West.

8. ANY OTHER BUSINESS The Club dress code and observance was discussed.  This is not in the Club Constitution but agreed that the unwritten code of ‘smart casual’ – taken to mean jacket and preferably tie – should be extended to ‘no jeans’.  Potential new members should be made aware of the code before attending meeting.

DATE OF NEXT MEETING To be agreed after the AGM

Approved and adopted as a true record.

Chairman Date   Michael Dufton 6th February 2023

A number of us enjoyed an excellent walk in the nature reserve at Coombe Hill on Tuesday 6th September.